Data Retention Policy
1. Purpose: This Data Retention Policy outlines the guidelines and procedures for the retention and deletion of data collected and stored by Alliance Bank.
2. Scope: This policy applies to all employees, contractors, and third-party service providers who have access to or are responsible for managing data collected by Alliance Bank.
3. Data Retention Guidelines:
Personal Data: Personal data will only be retained for as long as necessary to fulfill the purposes for which it was collected, including legal, regulatory, and business requirements. Once the purpose is fulfilled, personal data will be securely deleted.
Non-Personal Data: Non-personal data may be retained for longer periods for analytical or historical purposes, provided it is anonymized or de-identified to prevent identification of individuals.
Legal and Regulatory Requirements: Data retention periods will comply with applicable laws, regulations, and industry standards. Any legal or regulatory requirements governing specific data types or industries will take precedence.
Review and Update: This policy will be periodically reviewed and updated as necessary to ensure compliance with changing legal requirements and business needs.
4. Data Deletion Procedures:
Routine Deletion: Data that is no longer necessary for the purposes for which it was collected will be routinely identified and securely deleted according to established procedures.
Data Subject Requests: Upon receiving a valid request from a data subject to delete their personal data, Alliance Bank will promptly fulfill the request in accordance with applicable laws and regulations.
Backup Data: Backup data containing personal information will be subject to the same retention and deletion policies as primary data. Backup retention periods will be defined to ensure compliance with legal and regulatory requirements while minimizing data retention risks.
5. Responsibilities:
Data Owners: Data owners are responsible for identifying data under their control, assessing its retention requirements, and ensuring compliance with this policy.
Data Custodians: Data custodians are responsible for implementing and enforcing data retention procedures in accordance with this policy and applicable laws.
Legal and Compliance Team: The legal and compliance team will monitor changes in laws and regulations related to data retention and ensure that this policy remains up to date and compliant.
6. Enforcement: Violation of this policy may result in disciplinary action, up to and including termination of employment or contract, in accordance with Alliance Bank's disciplinary procedures.
7. Policy Review: This Data Retention Policy will be reviewed annually or as needed to ensure compliance with legal requirements and alignment with business practices.
Request of Deletion of Information
Access the Contact Form: Visit our website and navigate to the "Contact Us" page found under the :About Us” tab on the top of the webpage.
Fill Out Required Information: Once on the "Contact Us" page, there is a form with fields to fill out. Enter your name, email address, and any other required information.
Compose Your Message: In the comments/request box provided, clearly state that you are requesting the deletion of your account and associated data. Include any relevant details such as your username or account ID to help the support team locate your account.
Provide Verification: Some companies may require additional verification to ensure that the request is legitimate. Be prepared to provide any necessary information or verification steps outlined in the form or in response to your initial request.
Submit Your Request: Once you have filled out the form and composed your message, review it to ensure all the necessary information is included. Then, submit the form.
Wait for Confirmation: After submitting your request, you should receive a confirmation message acknowledging that your request has been received. This message may include a reference number or other details for tracking purposes.
Follow Up if Necessary: If you don't receive a response within a reasonable timeframe (usually a few business days), consider following up with the company to ensure that your request is being processed.
Review Confirmation of Deletion: Once your account and associated data have been deleted, you should receive confirmation from the company. Review this confirmation to ensure that your request has been fulfilled. By following these steps, you can effectively contact us via a contact form to request the deletion of your account and associated data.